Medical Receptionist/Secretary

We are looking for a warm friendly experienced part-time medical receptionist/secretary to join our private Obstetrics and Gynaecology practice located on Level 7 POWPH in a job-share arrangement 2 days/week.

About us:

We are a small private obstetrics and gynaecology practice established in 2002 and based at POWPH Consulting Suites in Randwick. Our obstetrician/gynaecologist practices at both Prince of Wales Private Hospital and The Royal Hospital for Women, co-located on the Randwick Campus.

Requirements for the role:

• 2 days a week (16-20 hours) in a job-share arrangement with one other experienced medical receptionist/secretary. Nominated days of the week can be negotiated with our other permanent part-time receptionist/secretary

• Flexibility to cover each other for leave up to 4 days a week

• Level 5 grading skill set as outlined by HPSSA Grading Guide including:

• Meeting and greeting patients

• Managing new patient and existing patient enquiries

• Scheduling patient appointments and liaising with both hospitals for obstetric bookings and gynaecological procedures

• Invoicing, receipting, and following up on patient accounts

• Undertaking daily banking and reconciliation

• Have a sound understanding of patient confidentiality requirements in a medical practice

• Ordering office supplies for the practice

• Managing practice correspondence – typing dictated letters

• Excellent typing/keyboard skills

• Excellent computer literacy skills and experience with Windows 11 and Office programmes

• Familiarity and experience with Genie medical software, including Eclipse

• Ability to work on your own

• Preparation of consulting rooms before and after clinics, including instrument sterilisation, restocking and cleaning surfaces/equipment

Desirable qualities in you:

• Previous administration experience, ideally with obstetrics and gynaecology

• Excellent communication skills with staff and patients alike

• Experience and understanding of Medicare and private health fund billing

• Initiative and the ability to anticipate tasks required to keep the practice running

• Ability to work in a changing environment, as obstetrics can require rebooking of patients at short notice

• A sense of humour