Finance Coordinator

Finance Coordinator

Reporting to: Chief Financial Officer (CFO)

Location: Head office Preston Vic 3072

We are seeking an experienced, motivated and detail-oriented Finance Coordinator to join our team. This is an excellent opportunity for someone with a strong bookkeeping background who enjoys being hands-on and taking responsibility for the day-to-day financial operations of a business.

Reporting directly to the CFO, you will play an important role within the finance team, supporting financial operations across multiple business entities, maintaining accurate financial records and contributing to the overall financial performance of the business.

Key Responsibilities

• Manage day-to-day bookkeeping and finance administration across multiple entities.

• Manage and maintain multiple MYOB company files, ensuring accurate and up-to-date financial records.

• Process accounts payable (AP), including supplier invoices, payment runs and reconciliations.

• Manage accounts receivable (AR), including customer invoicing and payment follow-ups.

• Prepare, process and issue invoices in a timely and accurate manner.

• Perform regular bank and credit card reconciliations.

• Maintain accurate financial records and general ledger entries.

• Assist with month-end and year-end financial processes.

• Prepare regular financial reports and management reporting.

• Reconcile supplier and customer accounts.

• Monitor outstanding invoices and assist with cash flow management.

• Manage and monitor shared finance mailboxes, ensuring invoices, queries and requests are actioned promptly.

• Use Monday.com to manage workflows, track finance tasks, monitor deadlines and coordinate outstanding actions.

• Ensure finance documentation and records are appropriately maintained and filed.

• Provide financial and administrative support to the CFO as required.

• Identify opportunities to improve finance processes and efficiencies.

About You

You are an organised, proactive and hands-on finance professional who takes pride in accuracy and delivering quality work. You enjoy working as part of a team but are also confident managing multiple priorities and taking ownership of your responsibilities.

You will demonstrate:

• Previous experience in a bookkeeping or finance coordination role.

• Strong understanding of end-to-end bookkeeping processes.

• Experience managing accounts payable and accounts receivable.

• Experience working across multiple company files or business entities.

• Strong knowledge of invoicing, bank reconciliations and financial reporting.

• Experience managing shared mailboxes and coordinating incoming finance requests.

• Familiarity with Monday.com or similar workflow and task management platforms.

• Strong attention to detail and excellent time management.

• Ability to prioritise tasks and meet deadlines.

• A positive attitude and willingness to take ownership.

• Strong communication and interpersonal skills.

• A confidential and professional approach when handling financial information.

Qualifications & Experience

• Certificate IV or Diploma in Accounting, Bookkeeping or Business Administration (desirable).

• Previous experience in a similar finance or bookkeeping position.

• Demonstrated experience using MYOB, ideally managing multiple company files.

• Experience with Monday.com or similar project/task management software.

• Intermediate to advanced Microsoft Excel skills.

• Sound knowledge of accounting principles and bookkeeping practices.

• Experience assisting with month-end reporting and financial reconciliations.

Working with the Finance Team

You will be an integral part of the finance team, working closely with the CFO and supporting the broader business with accurate and timely financial information.

You will coordinate finance workflows, manage shared mailboxes, track outstanding tasks through Monday.com and ensure finance requests are followed up and completed within required timeframes.

This role offers the opportunity to work alongside an experienced finance leader, gain exposure to broader financial operations across multiple entities and contribute to improving processes and reporting.

We value collaboration, accountability, communication and a team-oriented approach. Your contribution will play an important part in ensuring the smooth and efficient running of the finance function.

What We Offer

• The opportunity to work closely with and report directly to the CFO.

• A supportive and collaborative finance team environment.

• A varied, hands-on role with exposure to multiple business entities.

• Opportunities to develop your accounting and financial reporting skills.

• The ability to take ownership and make a meaningful contribution to the business.

• A positive and professional working environment.

• Opportunities for ongoing professional development and career growth.

• A role where your ideas and contribution are valued.

The Opportunity

If you have a strong bookkeeping background, enjoy working with numbers, are confident managing multiple MYOB files and thrive in a busy team environment, we would love to hear from you.

This is an exciting opportunity for a capable Finance Coordinator to work closely with the CFO and play an important role in supporting the financial operations of the business.