Administration Assistant

About the Role:

Logistic Engineering Services (LES) provides Integrated Logistics Services consulting, software and training to the Australian Defence Force and Defence Industry. This Admin Assistant role supports the delivery of training courses, staff travel, finance, HR and operation administrative functions across our small team in Port Melbourne.

Employment basis: Part Time - 24hrs/wk (flexible)
Employment Term: 9mths - 1yr (Maternity Leave Cover) starting January 2027
Location: Hybrid (WFH & Office in Port Melbourne with Free Parking)

Key responsibilities:

• Assist with finance duties including accounts payable, accounts receivable, invoicing and daily bank reconciliations in Xero.

• Assist with the planning, administration and execution of training courses, including printing and couriering of manuals, preparing student training certificates, and managing inquiries

• Coordinate and manage staff travel bookings and their expense receipting in Salesforce

• Manage basic HR duties including timesheets, employees' leave, recruitment administration & WHS.

• Manage office supplies, equipment ordering, and building maintenance.

• Coordinate and facilitate meetings, conferences and events; ensuring all necessary arrangements are made

• Handle incoming and outgoing communications, including phone calls, emails, and mail, across various business sections.

• Perform any general and adhoc duties as requested.

About you

• Ability to obtain a baseline security clearance (Australian Citizen) and adhere to strict confidentiality policies

• Proven experience in an administrative role with basic bookkeeping or AP/AR duties of at least 2 years

• Well developed organisational and time management skills

• Excellent written and verbal communication skills

• Exceptional attention to detail and accuracy

• Capable of work independently and as part of a team

• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Applications Close - 29th November 2026

LES is 100% owned by UGL Limited which provides all LES employees access to both UGL employee benefits and future opportunities for career development beyond LES.