Administrator

About Us

Fiduciary Administration Services is a specialist provider of trustee and administration services, with a strong focus on Native Title Trusts and Indigenous Asset Management Structures. Our aim is to ensure the delivery of long-term, meaningful benefits to the communities we work with.  We are currently establishing an office in Kalgoorlie.

Role Overview

We are looking for two organised, proactive administration team members to join FAS in Kalgoorlie as we establish a new office. Working closely with our Geraldton office, these roles support the delivery of responsive and culturally respectful services to Aboriginal families by keeping people, information, schedules and resources well coordinated.

The roles suit someone who anticipates what the team needs, takes pride in accuracy and follow-through, and enjoys a varied day in a busy environment. Depending on experience, the roles can be shaped across administration support and coordination duties.

Key Responsibilities

• Monitor shared inboxes, coordinate responses and follow up outstanding actions

• Maintain accurate, current and accessible client and program records

• Prepare agendas, minutes, correspondence, reports and routine updates

• Support client onboarding and routine program and trust administration

• Work with colleagues in Geraldton, Kalgoorlie and Perth to support governance, reporting and trust administration requirements

• Identify administrative barriers and contribute to improvements in systems and processes

• Provide day-to-day administrative and operational support to the wider administration team

• Coordinate schedules, diaries, meetings, bookings and travel arrangements

• Contribute to respectful, long-term working relationships with clients and community stakeholders

• Undertake regional travel within Western Australia as required

Essential Criteria

• Demonstrated experience in an administration, personal assistant or coordination role

• Highly developed organisational and prioritisation skills, with the ability to manage competing tasks and meet deadlines

• Strong written and verbal communication skills, with the ability to build effective working relationships across a team

• A high level of accuracy in documentation, data entry, record-keeping and reporting

• Proficiency in Microsoft 365 applications, including Word, Excel and PowerPoint

• A proactive, collaborative and solutions-focused approach, with the ability to anticipate and respond to operational requirements

• A demonstrated commitment to integrity, transparency, cultural respect and culturally safe practice

• Australian citizenship, as required for the position

Desirable Criteria

• Experience in a community services, trust, governance or not-for-profit environment

• Experience supporting Traditional Owner groups, Aboriginal families or other community stakeholders

• Experience contributing to continuous improvement in administrative systems and processes

• Knowledge of culturally respectful engagement and service-delivery practices

Employment Benefits

• The opportunity to contribute within a values-driven and collaborative team

• Flexible working arrangements, including flexible start and finish times (5 days per week)

• Meaningful work that supports communities across Western Australia and South Australia