Event & Venue Coordinator

Full-time, continuing role

Help deliver the events and experiences that shape school life

All Hallows' School is a vibrant and values-driven Catholic Mercy girls' school in Brisbane, educating students from Years 5 to 12. As Queensland's oldest secondary school, we are proud of our Mercy tradition and commitment to the highest standards in education. 

About the role

Join our Community Relations team and play a key role in delivering venue hire options to external customers while also supporting the school's internal staff in managing bookings and logistics for their events outside of the normal school day. 

This full-time, continuing role is responsible for coordinating venue hire and events across our beautiful inner-city campus. From the first enquiry through to event delivery, you will work closely with clients, suppliers and school stakeholders to create seamless experiences that strengthen the School's reputation and community connections. 

Whether coordinating weddings, community events, venue hire bookings or supporting school functions, no two days will be the same. This role is ideal for a highly organised and service-oriented professional who enjoys building relationships, solving problems and delivering memorable experiences. Flexibility to support selected evening and weekend events during peak periods will be an important part of the role.

Key Responsibilities

• Manage venue hire enquiries and bookings from initial enquiry through to event completion. 
• Coordinate event logistics including venue setup, catering, security, audio-visual requirements, contracts and client communications. 
• Conduct venue tours and build strong relationships with clients, suppliers and community stakeholders. 
• Oversee the preparation of event documentation including run sheets, floor plans, contracts and risk assessments. 
• Support the successful delivery of events and venue operations across the School campus. 
• Liaise with School Facilities and Operations staff to ensure venue bookings are carefully managed.

Role Requirements

The successful applicant will demonstrate:

• Outstanding organisational skills with strong attention to detail and the ability to manage multiple priorities.
• Excellent communication and relationship-building skills with a strong customer service focus.
• Initiative, problem-solving ability and confidence working independently while collaborating with a broad range of stakeholders.
• Excellent administration skills.
• Experience coordinating events preferable but not essential.
• Confidence using Microsoft 365 applications and digital systems.
• Current Queensland Working with Children Clearance (or ability to obtain one).
• Approval to work in Australia.
• A commitment to the values and ethos of Catholic education in the Mercy tradition. 

Benefits

• Play a key role in delivering memorable events that enhance the School's community presence and reputation.
• Work across a diverse range of events, venue hire activities and stakeholder engagements.
• Join a collaborative and supportive Community Relations team.
• Professional development and growth within a dynamic educational environment.
• Located in Brisbane CBD, with public transport and parking options.
• Be part of Queensland's oldest and most respected girls' school community.

How to Apply

To apply for this opportunity, please submit your application, including a cover letter addressing the selection criteria and resume, by 9.00am on 28 September 2026.

For more information about the role, the Position Overview and Position Description, please access the School's employment page: Employment Opportunities at All Hallows' School.

Suitable applicants may be progressed to interview prior to the closing date. Early submission of applications is strongly encouraged.

About All Hallows' School

All Hallows' School is a vibrant and values-driven Catholic Mercy girls' school in Brisbane, educating students from Years 5 to 12. As Queensland's oldest secondary school, we are proud of our Mercy tradition and commitment to the highest standards in education. Our staff are inspiring, collaborative professionals who value strong relationships, high expectations and meaningful engagement with students.

Joining our team means becoming part of a supportive community that prioritises wellbeing, professional growth and a shared passion for empowering young women through education.

At All Hallows' School, diversity is celebrated, and our workplace culture is built on respect, dignity and fairness. We encourage applications from candidates of all backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people.

All Hallows' School is committed to creating and maintaining an inclusive workplace and work practices for current and future employees. We strive to create a positive, barrier-free recruitment process and a supportive workplace.

Statement of Commitment to Child Safety

All Hallows' School has zero tolerance for all forms of child abuse and is committed to Child Safety and implementing and adhering to the Child Safe Standards. Our commitment is based on our Mercy values of compassion, respect, justice and service. We are committed to and promote the safety, wellbeing, inclusion, participation and empowerment of all children, including Aboriginal and Torres Strait Islander children, children with disability, and children from culturally diverse backgrounds. 

Child Safety is the responsibility of every member of the community. All Hallows' School has a responsibility to understand and communicate the important and specific role staff and volunteers hold regarding Child Safety, to ensure that the safety and wellbeing of all children and young people is maintained.

Our Child Safety policies, strategies and procedures are inclusive of the needs of all children. The School respects, supports, values and recognises the diverse needs and contributions of all students.