Accounts Payable Officer

Catering HQ Group is looking for a proactive, detail-oriented and motivated Accounts Payable Officer to join our growing finance team at our head office in Gregory Hills. This is an excellent opportunity for someone looking to build their career in accounting and gain broad, hands-on experience across a growing hospitality group. 

About Catering HQ Group 

Catering HQ Group is a proudly Australian, family-run hospitality business established in 1996. We operate a growing portfolio of hospitality venues, catering operations and food businesses across Sydney and beyond. We are passionate about delivering exceptional food, service and experiences to our customers. As our business continues to grow, we are investing in our people, systems and processes to support the next stage of our journey. 

About the Role 

As an Accounts Payable Officer you will play an important role in supporting the day-to-day operations of our finance department. Reporting to the Financial Accountant, you will work closely with the wider finance team, suppliers and our venues to ensure financial transactions are processed accurately and on time. This is a hands-on role suited to someone who enjoys working with numbers, solving problems and maintaining accurate financial records. 

Our key responsibilities will include:

• Managing the full Accounts Payable process from invoice receipt through to payment 

• Processing a high volume of supplier invoices accurately and efficiently 

• Ensuring invoices are correctly coded, approved and allocated to the correct entity 

• Matching invoices against purchase orders, delivery dockets and supporting documentation where required 

• Preparing and processing weekly supplier payment runs 

• Reconciling supplier statements and resolving discrepancies 

• Investigating missing invoices, duplicate invoices and payment discrepancies 

• Responding to supplier queries and following up outstanding matters 

• Maintaining accurate supplier records and ensuring supplier information is up to date 

• Supporting supplier account reconciliations and month-end AP activities 

• Ensuring invoices are processed within agreed timeframes 

• Identifying errors, unusual transactions and potential issues before they become problems 

• Working closely with venue and operational teams to resolve invoice and approval issues 

• Maintaining appropriate documentation and audit trails 

• Assisting the Team with AP related reporting and other finance tasks when required

About You

We are looking for someone who takes ownership of their work and understands that Accounts Payable is more than simply entering invoices.

You will ideally have:

• Degree or tertiary qualification in Accounting, Finance, Commerce or a related field

• 2+ years' experience in an Accounts Payable role

• Strong understanding of the end-to-end Accounts Payable process

• Experience processing a high volume of invoices

• Strong attention to detail and accuracy

• Experience with supplier statement reconciliations

• Good understanding of GST and invoice requirements

• Experience with Xero will be highly regarded

• Strong Excel skills

• Excellent written and verbal communication skills

• Strong organisational and time-management skills

• Ability to prioritise competing deadlines

• A proactive approach to identifying and resolving issues

The Person We Are Looking For

We are looking for someone who is reliable, accountable and takes pride in their work. You should be a strong communicator who listens carefully, follows through on commitments, takes ownership of tasks and is confident in identifying and raising issues when something doesn't look right.

You will be someone who cares about accuracy, takes initiative and is committed to getting things done properly.

Why Join Catering HQ?

Join a growing and diverse hospitality group and become an important part of our Finance Team. You’ll work across venues, food production, logistics and technology in a fast-paced environment with opportunities to develop your accounting career.

If you are an experienced Accounts Payable professional who is accurate, reliable and takes pride in what you do, we’d love to hear from you.