Media Finance Assistant

Looking for a flexible finance role where you can build your experience and become part of a genuinely supportive team? At Involved Media, you will play an important role in helping ensure our media supplier accounts are accurate, queries are resolved and clients are billed correctly.

This is a great opportunity for someone who enjoys working with detail, takes pride in producing accurate work and wants to continue developing their finance skills within a fast-paced media environment.

About Us

At Involved Media, we are more than just a media agency. We are a team that thrives on collaboration, innovation and delivering the very best for our clients. With a fun, close-knit culture, we work hard, celebrate success and constantly look for better ways to work.

You will join a team that values accountability, creativity and genuine partnerships. We believe in flexibility, growth and creating an environment where our people can do their best work while enjoying the journey along the way.

As part of the Active International group, we are proud to be recognised as a Great Place to Work® since 2023.

About the Opportunity

Reporting to the Senior Accounts Assistant, you will support the accurate reconciliation of media bookings and supplier invoices. You will work closely with media vendors, suppliers and internal teams to investigate discrepancies, resolve queries and help ensure payments and client billing are accurate and completed on time.

Based in Sydney, this part-time role requires 3 days per week (9:00 AM – 5:00 PM with a one-hour break), including a mandatory Tuesday. While Tuesday is fixed, flexibility exists for the remaining days and can be negotiated with the successful candidate.

Key Responsibilities

• Match, validate and reconcile media supplier invoices against media bookings and amounts billed to clients.

• Investigate billing discrepancies, missing information and account reconciliation issues.

• Raise and follow up queries with media vendors, suppliers and internal teams to support timely resolution.

• Maintain accurate records and provide information to support collection and payment activities.

• Build strong working relationships with internal stakeholders and external suppliers.

• Support client billing and help identify missed or incorrect billings.

• Assist with month-end close-off, supplier payments, incoming receipts and reporting as your experience develops.

About You

• You will be organised, dependable and comfortable working through detailed information to resolve issues accurately.

• Previous experience in accounts payable, reconciliations, billing or finance administration.

• Strong attention to detail and a methodical approach to your work.

• Intermediate Microsoft Excel skills and confidence using Outlook and Word.

• The ability to manage competing priorities and meet deadlines.

• Clear and professional written and verbal communication skills.

• A positive, collaborative approach and genuine willingness to learn and contribute.

• Experience in a media or agency environment, knowledge of MediaOcean or Spectra will be highly regarded.

What You Will Love About Working Here

• Great Place to Work® certified since 2023.

• Flexible hybrid working environment.

• Part-time hours with some flexibility in how they are arranged.

• Supportive, collaborative and inclusive culture.

• Mentoring and support from experienced team members.

• Genuine opportunities to broaden your finance experience.

• Ongoing professional development and learning.

• Employee wellbeing initiatives and team events.

If you are looking for a flexible role where you can build your finance experience, contribute to a great team culture and continue developing professionally, we would love to hear from you.

Apply now by submitting your resume and a brief cover letter outlining why you are the right fit for this opportunity.