Property Administrator

About the role

Our client is a large Australian Property Business based in Sydney who are looking to hire a Property Administrator to join their team. The successful candidate will be expected to provide a high level of customer service, assist with day-to-day building operations, coordinate maintenance requests, liaise with contractors, support tenant communications and ensure administrative processes are managed efficiently and accurately.

Key responsibilities

• Maintain a consistently professional, courteous and responsive customer service standard for all property stakeholders.

• Provide reliable administrative support to the Group Property Manager and Operations Manager, including follow-up, record keeping, document coordination and stakeholder communication.

• Support WHS, emergency management and contractor compliance processes by maintaining documents, registers, induction records and training coordination.

• Ensure information is captured accurately and filed so that tenant, contractor, property, accounts and incident records remain easy to locate and audit.

• Assist in the coordination and administration of property operations to ensure compliance, operational efficiency, and high tenant satisfaction.

• Maintain accurate records and documentation to support compliance, financial, leasing, and operational requirements.

• Support delivery of property projects, tenant fit-outs, capital works, and maintenance programs.

About you

• Strong organisational and time management skills with the ability to manage competing priorities

• Excellent written and verbal communication skills

• High attention to detail and accuracy in record keeping and data entry

• Competent in Excel and Word

• Demonstrated proficiency in, or willingness to adopt, AI tools to automate repetitive administrative tasks and improve operational efficiency

Desirable Skills:

• Understanding of WHS Legislation and compliance requirements

• Yardi Property Management Software package (or similar platform)

• Integrity Security software

• Niagara building management system

• Managing difficult or demanding interactions with tenants and visitors in a professional and composed manner