Administration Officer to the Executive Team and Yamatji Business Support

About the role

The Administration Officer to the Executive Team and Yamatji Business Support provides high-level administrative, coordination and executive support to the Executive Team, including the Executive Officer and Yamatji Business Support. The role is responsible for supporting the efficient operation of the executive office and associated governance processes, ensuring executive priorities, meetings, communications, reporting and office administration are coordinated in a timely, professional and organised manner. The position plays an important role in maintaining effective internal coordination, supporting Board and Committee administration, and ensuring confidential and sensitive matters are managed with discretion, sound judgement and professionalism.

Key responsibilities

• Provide administrative support to the Executive Team
• Manage diaries, meetings, travel arrangements and correspondence
• Prepare reports, presentations, agendas and meeting minutes
• Maintain corporate records, registers and filing systems
• Support organisational projects, events and stakeholder engagement activities
• Handle confidential information with professionalism and discretion
• Coordinate Yamatji Business Support client appointments and enquiries
• Maintain client records and assist with reporting requirements
• Assist with workshops, networking events and business support activities
• Build positive relationships with Yamatji members, business owners and stakeholders

About you

• Demonstrated experience in an administration, executive support, executive assistant or office coordination role
• High-level organisational and time management skills, with the ability to manage competing priorities and deadlines
• Strong written and verbal communication skills
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel and PowerPoint
• Pass a drug and alcohol test
• National Police Clearance
• Experience supporting senior leaders, Boards or Committees is highly regarded
• Experience in governance administration, records management or compliance-related functions is highly regarded
• Experience working in an Aboriginal organisation, not-for-profit or community-based environment is highly regarded

Benefits

• Five weeks of paid annual leave, comprising four weeks of annual leave plus one additional week of paid Christmas leave
• A supportive and culturally respectful workplace
• Varied work with opportunities to build experience across executive administration and business support
• The opportunity to contribute to positive outcomes for Yamatji people, businesses and communities
• Strong exposure to organisational governance, stakeholder engagement and program delivery

About us

Yamatji Southern Regional Corporation aspires to create a great place to be for all employees. The Administration Officer to the Executive Team works across a dynamic environment with competing priorities and contributes to a well-organised, responsive and culturally respectful executive function that supports the broader work of Yamatji Southern Regional Corporation.