Site Administrator

Our Company:

Yellow Iron Fleet is a leading provider of earthmoving equipment and machinery for the construction and mining industries. Established in 2017, we have a proven track record of delivering high quality equipment rental services and solutions to clients across the nation.

At Yellow Iron Fleet, our comprehensive fleet of well-maintained machinery, coupled with our commitment to customer satisfaction, sets us apart as a trusted partner for all earthmoving and mining projects.

About the Role:

We are seeking a proactive and detail- oriented Site Administrator to join our team at our ATLAS Campaspe site. This pivotal role supports day-to-day operations by ensuring smooth administrative processes, maintaining compliance, and facilitating effective communication between site personnel and head office. If you thrive in a fast-paced environment and have strong organisational and interpersonal skills, we would love to hear from you.

Key Responsibilities:

Site Administration & Documentation

• Maintain accurate records of site activities, personnel, and equipment.

• Manage daily site reports, timesheets, and attendance logs.

• Coordinate document control including filing, scanning, and archiving.

• Assist with onboarding and offboarding of site personnel.

Procurement & Inventory Support

• Assist with ordering and tracking site materials, tools, and consumables.

• Maintain inventory records and liaise with suppliers for deliveries.

• Reconcile purchase orders and invoices with finance.

Compliance & Safety Support

• Ensure documentation complies with safety and regulatory standards.

• Support the HSE Advisor with incident reporting and safety audits.

• Maintain registers for inductions, licenses, and training records.

Communication & Coordination

• Act as a liaison between site staff, contractors, and head office.

• Coordinate meetings, site visits, and travel arrangements.

• Distribute internal communications and updates to site teams.

Payroll & HR Support

• Collect and verify timesheets for payroll processing.

• Assist with HR-related queries while maintaining confidentiality.

• Support rostering and scheduling of site staff.

Education & Experience

• Certificate or Diploma in Business Administration or related field (preferred).

• Previous experience in a similar administrative role.

• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook

Licences & Certifications

• Current Driver’s Licence.

Skills & Attributes

• Strong understanding of site safety and compliance.

• Excellent organisational and time management skills.

• High attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Ability to work independently and collaboratively.

• Adaptability to dynamic, fast-paced environments.

Why join us:

• Work with a professional and supportive team.

• Be part of dynamic and growing organization.

• Competitive pay and conditions.

How to Apply:

Click the APPLY button and submit your resume and cover letter. For more information, contact us on careers@yellowironfleet.com.au or (03) 5447 2255.