Bookkeeper/Office Administrator

ELM is a growing commercial landscape maintenance business servicing local governments, developers and commercial clients across the Perth metropolitan area. We pride ourselves on professionalism, efficiency and delivering high-quality outcomes for our clients.

We're looking for a highly organised and proactive Bookkeeper & Administration Coordinator to become an integral part of our team. This is a diverse role that combines bookkeeping, administration and operational support, making every day different.

This position is ideal for someone who enjoys taking ownership, solving problems and helping keep a busy business running smoothly.

Key Responsibilities

Bookkeeping & Finance

1. Accounts payable and receivable

2. Bank reconciliations

3. Processing supplier invoices

4. Customer invoicing and progress claims

5. Monitoring outstanding debtors and following up payments

6. Assisting with payroll preparation

7. Credit card reconciliations

8. Maintaining accurate financial records within Xero

9. Assisting with month-end reporting

10. Liaising with the external accountant when required
    

Administration

1. General office administration

2. Document control and filing

3. Maintaining company registers and records

4. Ordering office supplies and consumables

5. Assisting with onboarding of new employees

Operations Support

1. Assisting with tender submissions

2. Monitoring compliance documentation including licences, insurances and training records

3. Maintaining fleet and plant documentation

HR & Compliance Support

1. Maintaining employee files

2. Coordinating inductions and onboarding

3. Tracking licences, tickets and training renewals

4. Assisting with recruitment administration

5. Preparing employment documentation

6. Supporting WHS documentation and compliance requirements

Executive & General Manager Support

1. Provide day-to-day administrative support to the General Manager.

2. Support the preparation of tenders, proposals and client presentations.

3. Conduct research and gather information to assist with business planning and decision-making.

4. Assist with implementing and improving office systems, procedures and business processes.

5. Provide general support across the business, taking ownership of tasks to ensure the General Manager can focus on strategic and operational priorities.

About You

The successful applicant will have:

1. Previous bookkeeping experience with companies $5mill + turnover (essential)

2. Strong experience using Xero (essential)

3. Excellent organisational skills

4. High attention to detail

5. Ability to manage multiple priorities

6. Strong written and verbal communication skills

7. Intermediate to advanced Microsoft Office skills

8. Ability to work independently and as part of a team

9. A positive attitude and willingness to help wherever required