ACCOUNTS ASSISTANT (PART-TIME)

About Us

At ScentAir, we create memorable scent experiences for businesses across hotels and resorts, restaurants, healthcare, offices, airports, retail spaces, casinos, and spas. We work with well-known international and local brands on how scent can enhance customer experiences.  Discover how scent can transform your business by visiting us at: https://scentair.com/

About This Role

This permanent part-time role is ideal for someone who enjoys transactional accounting, takes pride in accuracy, and wants a consistent Monday-to-Wednesday schedule. You’ll work closely with the Accounts Administrator and the broader team, helping to keep our accounts receivable, accounts payable, reporting, and financial administration running smoothly.

Key Responsibilities

• Ledger & Invoice Management: Coordinate the regular generation, distribution, and allocation of customer invoices and statements.

• Accounts Receivable: Conduct routine, professional follow-ups on outstanding balances via email and phone, following established internal workflows.

• Accounts Payable: Assist with vendor invoice entries into ERP system and match receipts to monthly bank statements.

• Account Inquiry Resolution: Serve as the primary contact for daily customer billing questions, resolve routine discrepancies, and address vendor inquiries regarding bill settlements.

• Reporting Assistance: Compile data and prepare preliminary documentation for weekly and monthly reports, such as accounts receivable aging reports, etc., for management review.

• Month-End Support: Assist the Accounts Administrator with month-end closing activities, including standard balance reconciliations and audit trail preparation.

• Process Administration: Ensure all financial documentation, correspondence, and payment plans are accurately logged in ERP system.

• Administrative Support: Assist with general office administration tasks as required to support the broader team.

Skills & Experience Required

• Education: A Certificate IV in Accounting/Bookkeeping, a related business qualification, or currently pursuing an undergraduate degree in Accounting/Finance is a plus.

• Experience: 1 to 2 years of experience in a similar Bookkeeper or Accounts Clerk role.

• Systems: Strong proficiency with cloud accounting software (Xero or MYOB is highly regarded).

• Technical Skills: High accuracy in data entry and intermediate MS Excel skills (managing spreadsheets, data sorting, Pivot Tables, or XLOOKUP).

• Communication: Strong verbal and written communication skills to professionally liaise with internal staff and customers.

• Reliability: Ability to work autonomously and manage your time effectively across your 3 rostered days.

Why You’ll Enjoy This Role

• Competitive hourly rate: $32–$38 per hour + superannuation, depending on experience.

• Reliable mid-week routine: Work Monday to Wednesday and keep Thursday and Friday free.

• Convenient Port Melbourne location: Benefit from an easily accessible bayside position near Bay Street, ensuring quick access to cafes, shops, and essential local amenities.

• Easy commute: On-site parking is available to make getting to work simpler.

• Supportive team environment: Join a collaborative workplace where your accuracy, initiative and contribution are valued.

How to Apply

If you are an experienced Accounts Assistant, Bookkeeper or Accounts Clerk looking for a stable part-time role in Melbourne’s inner bayside area, we would love to hear from you.

Click “Apply Now” and send us your updated resume, along with a brief note outlining your availability and relevant Xero or bookkeeping experience.