Executive Assistant – Executive Leadership Team

About the Company:

Quanta Services Australia performs energy infrastructure construction throughout Australia with Operating Units including Consolidated Power Projects, Enscope and Nacap and Intellect Systems. These companies are wholly owned subsidiaries of Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR) and have offices Australia wide.

Quanta Services Australia is entering an exciting new phase of growth. As we establish our Executive Leadership Team in our new Melbourne CBD office, we're looking for a highly organised, proactive Executive Assistant to support our President and broader Executive team.

This is more than a traditional EA role. You'll become a trusted partner to the executive team, helping keep priorities on track, coordinating across multiple stakeholders, and ensuring the day-to-day operations of the leadership team run seamlessly. As the business continues to grow, there will also be opportunities to become involved in project coordination, executive initiatives and special projects.

If you're someone who enjoys variety, thrives in a fast-paced environment and loves bringing order to complexity, we'd love to hear from you.

About the Role

Reporting to the President and CFO, you'll provide executive and administrative support across the QSA Executive Leadership Team.

Your responsibilities will include:

• Managing complex calendars and scheduling across multiple executives.

• Coordinating meetings, workshops, leadership events and off-site sessions.

• Organising domestic and international travel, accommodation and itineraries.

• Preparing meeting agendas, presentations, reports and supporting documentation.

• Taking ownership of executive correspondence and managing confidential information with discretion.

• Supporting board, leadership and management meetings through coordination and minute-taking where required.

• Assisting with expense management and general administrative support.

• Acting as a key point of coordination between executives, employees and external stakeholders.

• Supporting company events and executive functions.

• Assisting with project coordination, tracking actions and supporting strategic initiatives as the role evolves.

• Continuously identifying opportunities to improve administrative processes and executive support.

About You

We're looking for someone who is proactive, adaptable and enjoys staying one step ahead.

You'll ideally bring:

• Previous experience supporting senior executives or executive leadership teams.

• Outstanding organisational and time management skills.

• The ability to manage competing priorities and changing deadlines.

• Exceptional written and verbal communication skills.

• High attention to detail and strong problem-solving abilities.

• A professional, approachable and discreet manner.

• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.

• Confidence working independently while collaborating effectively with a wide range of stakeholders.

• Experience coordinating projects or executive initiatives would be highly regarded but is not essential.

Why Join Quanta Services Australia?

At Quanta Services Australia, we're delivering critical infrastructure projects that help power communities and industries across the country. We're growing rapidly and investing in our people, our culture and our future.

Joining our Executive team means you'll:

• Work closely with senior leaders and gain exposure across the business.

• Play an integral role in supporting strategic decision-making.

• Enjoy a collaborative, inclusive and high-performing culture.

• Be part of an organisation with genuine opportunities for professional growth and career development.

• Help shape a newly established Executive office in Melbourne's CBD.

We are committed to fostering a culture of safety, excellence, and continuous learning, and we invest in our people to help them grow and succeed.

Quanta Services Australia is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experience levels.

If you're looking for a role where you can make a real impact and grow alongside a dynamic leadership team, we'd love to hear from you.

Applying

To be considered for this role, please submit your application through this site and 'Apply Now'.

The Enscope team strongly encourages Australian Aboriginal and / or Torres Strait Islander jobseekers to apply.

Expression of interest from Recruitment Agencies will not be considered. 

Please note only shortlisted candidates will be contacted.