Finance Coordinator

About AbSec 

Our vision is that all Aboriginal and Torres Strait Islander children and young people are looked after in safe, thriving Aboriginal and Torres Strait Islander families and communities, raised strong in spirit and identity, with every opportunity for lifelong wellbeing and connection to culture, and surrounded by holistic supports.

In working towards this vision, we are guided by these principles:

• Acknowledging and respecting the diversity and knowledge of Aboriginal and Torres Strait Islander communities.

• Acting with professionalism and integrity in striving for quality, culturally responsive services and supports for Aboriginal and Torres Strait Islander families and communities.

• Underpinning the rights of Aboriginal and Torres Strait Islander people to develop our own processes and systems for our communities, particularly in meeting the needs of our children, young people, families and carers.

• Being holistic, integrated and solutions-focused through Aboriginal and Torres Strait Islander control in delivering outcomes for Aboriginal and Torres Strait Islander children, young people, families and communities.

• Committing to a future that empowers Aboriginal and Torres Strait Islander families and communities, representing our communities, and the agencies there to serve them, with transparency and drive.

 Position purpose

The Finance Coordinator supports effective financial operations by acting as a central point for day-to-day finance activities, maintaining accurate financial records, and ensuring the timely processing and of accounts payables, accounts receivables, reconciliations, and financial reporting tasks for AbSec and its controlled entities.  The role provides reliable financial administration to enable informed decision-making and compliance with internal policies and external regulatory environments.

Accountabilities

Operational

• Timely processing of accounts payable and receivable ensuring compliance with organisational policies, delegation limits and contracted services.

• Maintain up-to-date financial records including timely reconciliations of bank accounts, credit card, petty cash, and corporate debit card platforms.

• Prepare purchase orders, invoices and supporting documentation.

• Assist in the preparation of monthly financial reports including for grant acquittals.

• Support budget tracking and reviews.

• Assist in timely month-end and year-end close processes, including journal entries and general ledger reconciliations.

• Ensure accuracy and integrity of data in Xero and other financial systems.

• Respond to internal finance-related queries and provide support to staff on financial processes.

• Implement and monitor adherence to internal financial controls and policies.

• Contribute to the development, implementation and ongoing review of Standard Operating Procedures (SOPs) ensuring they are accurate, up-to-date, and aligned with policies and compliance requirements.

• Coordinate audit preparation tasks including the collation of documentation, evidence, and analysis.

• Maintaining supplier relationships and being the first point of call for external financial queries.

• Coordinate supplier onboarding including contract records and compliance documentation.

• Coordinate finance function onboarding including relevant training.

• Contribute to shared administrative and office processes, including responding to the main phone line and supporting other general office administrative and facilities maintenance duties.

• Support Director, Corporate Services with ad-hoc financial analysis and administrative task

Benefits:

• Full-time 35-hour week based in Redfern

• Salary: SCHADS Level 4 commensurate with skills and experience plus superannuation and not-for-profit salary packaging

• Hybrid work arrangement in a supportive and friendly work environment

To obtain a position description detailing full accountabilities and selection criteria, please visit our website: https://absec.org.au/careers/

How to apply:

• Address all selection criteria outlined in the position description, demonstrating your skills and experience to secure an interview.

• Submit a cover letter (maximum 2 pages) and a current resume (not more than 5 pages) here

• Note: Applicants that do not address the selection criteria will not be considered for an interview.

Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.

Due to the urgency of this vacancy, applications will be assessed as they are received. We encourage interested applicants to apply as soon as possible.

Enquiries about the position please contact the People and Culture Team by email: pc@absec.org.au