Bookkeeper & Administration Coordinator - Contractor

Bookkeeper & Administration Coordinator (Contractor)

Location: North Melbourne (Onsite Only - This is not a remote position)
Employment Type: Contractor (ABN Required)
Hours: Tuesday, Wednesday & Thursday | 10:00am – 2:00pm
Hourly Rate: $35–$40 per hour (depending on experience)

Looking for a role that fits around school hours?

We're seeking an experienced and highly organised Bookkeeper & Administration Coordinator to join our small, dynamic team based in North Melbourne.

This is a fantastic opportunity for someone who enjoys variety, takes pride in accurate financial administration, and is looking for flexible, family-friendly working hours. This is an onsite role where you'll become an important part of a small collaborative and supportive team.

About the Role

Working across multiple business entities, you'll play a key role in ensuring our financial records and administrative processes run smoothly.

Key Responsibilities

Bookkeeping

• Manage bookkeeping across 3–5 business entities

• Accounts Payable and Accounts Receivable end to end

• Perform bank and general ledger reconciliations

• Process and reconcile statements

• Prepare and post journals

• Prepare and lodge BAS

• Maintain accurate and up-to-date financial records

• Ensure all financial transactions are supported by appropriate documentation

• Liaise with external accountants

• Coordinate annual audit requirements with auditors

Administration

• Manage the accounts and finance mailbox

• Assist in preparing supplier agreements and documentation

• Coordinate shared drives, subscriptions and suppliers

• Update CRM & Client Records

• Book travel arrangements when required

• Provide general administrative support across the business

• Coordinate board & meeting room bookings with external clients also as the key contact.

• As a small team you will also assist in answering incoming roles also.

About You

You'll be someone who:

• Has previous bookkeeping experience across multiple entities

• Has strong attention to detail and excellent organisational skills

• Can work independently while enjoying being part of a close-knit team

• Is proactive, reliable and takes ownership of their work

• Has excellent communication and relationship-building skills

Skills & Experience

Essential:

• Previous bookkeeping experience

• ABN and ability to work as an independent contractor is a requirement of this role

• Strong Microsoft Office skills (particularly Excel)

Highly Desirable:

• Experience with Xero as well as with MYOB

• BAS preparation and lodgement experience

• Experience working with external accountants and auditors

What We Offer

• School-friendly working hours

• Flexible part-time contractor arrangement

• Stable, long-term opportunity

• Supportive and collaborative team culture

• Variety across finance and administration

• Convenient North Melbourne office location

• Hourly rate of $35–$40 per hour, depending on experience

Apply Now

If you're an experienced bookkeeper looking for a flexible role where your contribution genuinely makes a difference, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining your experience and availability.