Accounts Payable & Payroll Officer

ABOUT US

Cargo Crew’s mission is to ethically and sustainably build brands through the design, manufacture and supply of a range of quality modern uniforms that clients and their staff want to wear.

At Cargo Crew, we are deeply passionate about building brands through designing and producing quality uniforms that clients and their staff want to wear and deliver inspiration and value.

We pride ourselves on uniform design, style, quality and customer service and experience.

Cargo Crew is an energetic and inspirational workplace where no day is the same. We value innovation, ethical behaviour, passion, openness, ability to execute and perseverance. We work with people who embrace these same values - this includes staff, clients and supply partners.

THE ROLE

This 12-month fixed term, maternity leave cover, Accounts Payable & Payroll Officer role, will be responsible for the day-to-day running of the Accounts Payable and Payroll functions, as well as broader accounting and reporting responsibilities including some month-end financial reporting, sales tracking, and compliance obligations. This role reports directly into the Financial Controller.

KEY RESPONSIBILITIES:

Responsibilities include, but are not limited to:

Accounts Payable

• Manage the end-to-end AP function including checking accuracy of local supplier invoices, coding to the correct expense accounts, matching to purchase orders, and processing for payment.

• Manage overseas supplier payments, including paying PO deposits; entering invoices and matching against PO’s; attending fortnightly overseas invoice meetings with the Production team; allocating landed costs against inventory receipts; load international payments in relevant bank accounts for approval.

• Process fortnightly AP payment runs; schedule creditor payments in line with company terms; send remittance advice; and act as first point of contact for creditors chasing payment.

• Enter and reconcile credit card transactions (ANZ and OFX); manage OFX expense approvals; process employee expense claims through the approval and payment workflow.

• Monitor the AP inbox daily; forward invoices to AP software ZoneCapture; check bank account for any payables that need entering in NetSuite; and maintain the vendor database in NetSuite; Perform supplier statement reconciliations

• Support month-end close by accruing for missing invoices, preparing aged payables reports, and identifying improvements to AP systems and processes.

Payroll

• Prepare and process fortnightly payroll for all employees (full-time, part-time and casuals); submit to Financial Controller for review; ensure timely delivery of payslips and annual payment summaries.

• Maintain employee records including new starters, contract variations, terminations, leave entitlements, and fortnightly parental leave (including Govt PPL). Work closely with People & Culture/HR.

• Manage superannuation choice funds, process fortnightly super payments, and prepare and pay all State and Federal tax obligations (PAYG, payroll tax, SG contributions).

• Complete monthly wages reconciliation to the general ledger and budget; maintain the wages forecast file; prepare the monthly payroll budget vs actual report; and assist with month-end payroll forecasting.

• Respond to payroll enquiries; resolve issues; send supervisor reminders for leave and expense claim approvals; and maintain regular filing and archiving of payroll records.

• Manage the payment of US employees via Employer of Record platform, Deel; process invoices for US employees each month;  calculate USA commission payments and upload to Deel platform to ensure they are lodged before monthly cut off.

Reporting

• Prepare selection of month-end Balance Sheet reconciliations;

• Prepare and post month-end journals.

• Update Australian and North America Sales reports weekly; update expense tracking reports (including marketing, software, and travel) monthly

Systems, Controls & General

• Monitor financial systems, procedures, and internal controls to support the efficient operation of AP, Payroll, and the broader Finance function; develop strategies to minimise financial risk.

• Manage petty cash and showroom cash sales; provide support to the Financial Controller and Finance team as required.

• Maintain advanced knowledge of Cargo Crew systems (NetSuite) and processes; identify business and process improvement opportunities and bring to the attention of the Financial Controller.

DOES THIS SOUND LIKE YOU?

• Minimum 3–5 years accounting and payroll experience, ideally in a fast-paced commercial environment

• Understanding of payroll compliance

• Accurate data entry skills and high level of accuracy and attention to detail – This is a non-negotiable

• Comprehensive knowledge of Modern Awards and other state and industry legislation

• Knowledge of general payroll practices, procedures, operations and legislation

• Solid understanding of accounting, accounts payable and payroll principles

• Ability to build good relationships with vendors and suppliers

• Ability to prioritise and multitask

• Excellent verbal and written communication skills

• Intermediate to advanced computer software skills (namely Excel and Accounting packages)

• Experience with Deel or similar EOR payment platforms is a plus

• Experience with cash flow management, financial reporting, and month-end close processes including journal preparation and balance sheet reconciliations a plus

• Experience with international payments and multi-currency processing an advantage

• Experience with AI automation an advantage
  

BENEFITS

• Free parking onsite at our Bundoora office

• Hybrid working arrangements

• Access to our EAP

• Culture activities fortnightly

• Paid parental leave

• Access to a benefits program

If you think this is the role for you, please do apply, attaching your most recent CV. If you are shortlisted, you will be contacted for a phone interview.