Data and Systems Specialist

About the role

Sydney Polytechnic Institute is seeking a Data and Systems Specialist to join our growing team. This is a full-time position based in Sydney NSW 2000. In this role, you will play a critical part in managing and optimising our data systems and business processes to support the Institute's strategic objectives. You will be responsible for analysing complex business requirements, designing systems solutions, and ensuring our technological infrastructure meets the needs of our academic and administrative teams. This position is integral to helping us deliver excellence in education and institutional operations.

For exceptional candidates who demonstrate the required skills, experience and long-term commitment to the organisation, employer-sponsored visa pathways may be available, subject to eligibility requirements and organisational approval.

Key responsibilities

• Analyse business requirements and translate them into effective system solutions that improve operational efficiency

• Manage and optimise key business systems including Student Management Systems (SMS), Learning Management Systems (LMS), CRM and Microsoft 365 platforms.

• Design and implement workflow automation solutions using Power Automate, Power Apps, Zapier, AI tools or other technologies.

• Support system integrations across multiple platforms.

• Collaborate with stakeholders across academic and administrative departments to understand their systems needs

• Oversee day-to-day operation of campus IT facilities

• Coordinate with external vendors when required.

• Maintain software licensing and hardware asset registers.

• Maintain cybersecurity best practices across the organisation.

• Manage backups, disaster recovery processes and access controls.

• Support compliance with privacy and data security requirements.

• Monitor and respond to technology risks.

What we're looking for

1. 2+ years of experience in business systems analysis or a related role within an educational, corporate or technology environment

2. Proficiency in systems analysis methodologies and tools, including requirements gathering and documentation

3. Strong understanding of database design, data structures and SQL programming

4. Experience with business intelligence tools and data visualisation platforms

5. Demonstrated ability to analyse complex problems and develop practical solutions

6. Excellent communication skills, with the ability to translate technical concepts for non-technical stakeholders

7. Proficiency in Microsoft Office Suite and experience with enterprise systems or student information systems is highly desirable

1. Strong project management capabilities with the ability to manage multiple priorities

2. Attention to detail and commitment to data quality and security

What we offer

At Sydney Polytechnic Institute, we are committed to supporting the professional growth and wellbeing of our staff. We provide a collaborative and inclusive work environment where innovation is encouraged and valued. Additional benefits include flexible working arrangements, study support for those pursuing further qualifications, and access to institutional facilities including libraries and recreational amenities.

Apply now

Ready to make an impact? If you meet the above requirements and are excited about this opportunity, please submit your CV, cover letter and any relevant certifications to the Sydney Polytechnic Institute Human Resources department. We look forward to hearing from you. info@spi.nsw.edu.au