Accounts/ Family Office Assistant

Are you an organised and proactive administrator with strong accounts experience and a passion for keeping things running smoothly behind the scenes?

We are seeking a highly trusted Accounts & Family Office Administrator to support a private family office and a portfolio of business interests. This varied role combines accounts administration, financial coordination, household support, and general business administration across multiple entities.

Working directly with the principal, you will play a key role in ensuring day-to-day financial and administrative matters are managed efficiently, professionally, and with complete discretion.

This is a unique opportunity to join a dynamic and entrepreneurial environment where no two days are the same.

The Role:

You will provide support across family office affairs, personal finances, and business operations, ensuring financial records, payments, reporting, and administration are maintained to a high standard.

Family Office & Personal Administration:

• Manage household accounts, expenses, and cash flow tracking

• Coordinate and process payments, invoices, subscriptions, and recurring expenses

• Monitor bank accounts and reconcile transactions

• Prepare financial summaries and expense reports for review

• Liaise with accountants, financial advisers, legal representatives, and other professional service providers

• Support budgeting, financial record management, and document organisation

• Maintain confidential family and financial records

Accounts Administration:

• Process accounts payable and receivable across multiple entities

• Manage supplier invoices, payment runs, and account reconciliations

• Assist with monthly reporting and bookkeeping activities

• Maintain accurate records to support BAS, tax, compliance, and year-end requirements

• Coordinate with external accountants and bookkeepers

• Support payroll administration and employee expense management

• Monitor outstanding payments and follow up where required

Business & Operational Support:

• Provide administrative support across a specialty coffee roastery and supplements business

• Manage records, contracts, supplier information, and documentation

• Coordinate service providers, contractors, and key business stakeholders

• Assist with project administration and process improvement initiatives

• Maintain organised digital filing systems and business documentation

• Support ad hoc operational and executive tasks as required

You will bring:

• High organisation and attention to detail skills

• Previous experience in accounts administration, finance administration, family office support, or a similar role

• Minimum 2-3 years of accounts administration experience is required

• Strong knowledge of accounts payable, accounts receivable, reconciliations, and financial administration

• Experience working across multiple entities, companies, or complex administrative environments

• Proficiency with Xero, MYOB, QuickBooks, or similar accounting platforms

• Strong Microsoft Office and/or Google Workspace skills

• Excellent organisational and time-management abilities

• The ability to work autonomously and manage competing priorities

• High levels of professionalism, confidentiality, and discretion

• Experience supporting business owners, executives, high-net-worth individuals, or family offices will be highly regarded

• Confidence using AI tools and technology to improve efficiency and workflows

• Australian working rights are essential for this position

If this sounds like you, please apply through the link below.