Accounts Payable/Assistant Accountant

About Hanleys

Proudly family-owned and operated since 1974, Hanley Industrial Enterprises Pty Ltd (known as ‘Hanleys’) is a Queensland-based distributor of cleaning products, chemicals, and machinery. For over 50 years, we’ve delivered cleaning solutions across Education, Health and Aged Care, Hospitality, Industrial, Commercial Cleaning, Property Management, and more.

We pride ourselves on high-quality products and an unmatched dedication to customer service. Visit our About Us page at hanleys.com.au to learn more.

About the Role

The Accounts Payable/Assistant Accountant is responsible for the day-to-day management of Hanleys' accounts payable function, keeping supplier accounts accurate, payments running on time, and financial records well maintained.

You'll work closely with our Accounts Receivable Officer and Admin Support staff, and liaise regularly with Purchasing, Warehouse, and Customer Service teams. Reporting to the Administration Manager and Directors, you'll have real ownership of the AP function within a business that values accuracy, accountability, and a collaborative approach.

Depending on your experience, there is also scope to take on additional responsibilities across pricing administration, stock management, and supplier rebate claims, with remuneration that reflects the broader contribution.

We’re a family business, and finding the right fit matters as much to us as finding the right experience. We’re looking for someone who is organised, detail-oriented, and brings a professional and approachable manner to the role.

Pay rate will be negotiated, commensurate with experience.

Hours & Flexibility

This is a permanent part-time role of approximately 25–28 hours per week. We're flexible on how those days and hours are structured; start and finish times can be arranged to suit your lifestyle. The ideal candidate would be able to provide coverage across 4 or 5 days of the working week.

Key Responsibilities

Core Accounts Payable:

• Entering and processing supplier invoices

• Processing credit claims

• Reconciling supplier accounts

• Cashbook reconciliation

• Cashflow projections

• Creating payments for Director authorisation

• Liaising with Purchasing, Warehouse, Accounts Receivable, and Customer Service teams

• Monitoring and processing overhead expenses, such as vehicles, mobiles, pallets, and freighting

• Within the Hanleys team, we promote cross-training of essential duties such as receipting goods into the system, answering phones, and directing customer’s phone and reception queries

Desirable — Commensurate with Experience:

The following may be incorporated into the role for candidates with the relevant skills and experience, and will be reflected in the remuneration offered. Alternately, there will be a view to include these duties, with time.

• Pricing: creation and maintenance of reseller price lists, entering pricing and discounts into the system, distributing price lists to resellers, and maintaining the reseller pricing mailing list (Excel), and pricing set up for web promotions

• Stock: stock integrity checks, stock status updates, reconciliations, and maintenance of dangerous goods register

• Rebate Claims: preparation and submission of supplier rebate claims for contractual business

Key Skills & Experience

Essential:

• Strong attention to detail and high level of accuracy

• Minimum 3-5 years' experience in an Accounts Payable role

• Confident communication skills and a professional approach, ensuring confidentiality of payment and business information

• Strong organisational skills and ability to manage competing priorities

• Experience with ERP/Accounting software, such as MYOB etc. – Hanleys has a specialty program for which you will receive on-the-job training

• Ability to work collaboratively within a small admin and cross-functional team

• Intermediate to advanced Microsoft Excel skills, including ability to perform query functions

Desirable:

• Accounting qualification or Diploma of Bookkeeping

Remuneration & Benefits

• Competitive salary (pro-rata), plus superannuation

• Stable role within a long-established, family-owned business

• Supportive team environment where culture and fit genuinely matter

• On-site amenities including car parking and kitchen facilities

• Convenient access to public transport – Virginia premises back directly onto Sunshine Station

How to Apply

If you’re looking for a stable, rewarding part-time role in a business that values its people, we’d love to hear from you.

Please apply via SEEK with a cover letter and resume.

Professional references to be supplied upon request.