Personal Assistant to CEO

Personal Assistant to the CEO
📍 Melbourne | 🗓️ Monday to Friday | ⚡ Fast-Paced, High-Performing Environment

At DTMF Group, our CEO Stephanie doesn't just lead the business — she lives and breathes it. We're a hardworking, close-knit team looking for a Personal Assistant who matches that energy sharp, switched-on, and ready to move at pace with a leader who gives everything to her business.

This is more than an admin role. You'll be the person who keeps things moving, stays one step ahead, and makes sure nothing falls through the cracks. If you thrive under pressure and take pride in being the person everyone counts on you'll fit right in.

About the Role

This is not a role for someone who wants to sit still. As Personal Assistant to CEO Stephanie, you will play a critical role in absorbing the volume of work, data, and decisions that flow through the business every day. You'll be a true right hand taking pressure off leadership, supporting managers across the business, and keeping the office running like clockwork. This role touches everything from people and process to quoting and community enagement, making it one of the most varied and rewarding administration roles in the business.

What You'll Be Doing

• Managing and updating Monday.com boards and keeping internal reporting current and accurate

• Creating, designing, and updating documents, proposals, and presentations in Canva

• Drafting, updating, and maintaining internal procedures and business documents

• Preparing professional proposals and assisting with process quoting

• Processing transactions and supporting end of month procedures in Monday.com & MYOB

• Accurate and timely data entry across business systems

• Supporting office management keeping the day-to-day running smoothly

• Assisting with community management and stakeholder communications

• People management support coordinating and communicating with team members as required

• Acting as a key support person for managers across the business

• Absorbing and managing a high volume of data, tasks, and information on behalf of the CEO

• Handling confidential information with absolute discretion

What We're Looking For

• Solid, real-world experience in administration you've done this before and done it well

• Strong computer literacy across business systems Monday.com, Canva, MYOB or similar

• A genuine document person you prepare, format, and present work to a high standard

• Experience in data entry with a high level of accuracy

• Exposure to quoting, office management, or community management highly regarded

• Some experience with people management or team coordination

• A proactive, initiative-taking mindset you see what needs doing and you do it

• Excellent communication skills confident, clear, and professional with people at all levels

• Experience managing high volumes of information, tasks, and competing priorities

• Eager to learn, adaptable, and quick to pick up new systems and processes

• Calm under pressure you absorb the load so leadership can focus on leading

What DTMF Group Offers

• ✅ A front-row seat to executive leadership and business operations

• ✅ A varied role touching every part of the business

• ✅ Monday to Friday

• ✅ Supportive, high-energy team culture

• ✅ Opportunity to grow within an expanding business

How to Apply

If you're ready to bring your best every day and support a leader who moves fast, we want to hear from you. Send your resume and a brief cover letter to stephanie@dtmfgroup.com.au.

DTMF Group is an equal opportunity employer. We welcome applications from all backgrounds.